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Aeries Web FAQs


I am unable to log into Aeries Web. What should I do?
Contact the HELP Desk: x4357 or (714) 424-8998

What is the difference between the Student Number (aka Stu#) and the Student ID Number (aka Perm ID No.)?
The “Student Number” is shorter and it will change from year to year, or school to school if the student transfers; so we generally don’t use this. The Student ID Number (aka Perm ID No.) is the number we use for students. This number follows students through their entire time in NMUSD.

Where is the Alternate Phone Number for Parents?
This appears in the Contacts Cell Phone area. 

How do I add a page, report or form to My Favorites in Aeries Web?
Click here to view step-by-step directions.

Will new students automatically be added to Renaissance Place (e.g. Accelerated Reader)?
Yes, this happens each night automatically.

Will new students automatically be added to Data Director?
Yes, Data Director is updated weekly on Thursdays.

What are the grade level codes for Kindergarten and Pre-School in Aeries?
     Kindergarten = 0
     Infant = 16
     Pre-School = 17
Please note: Some users have expressed an interest in differentiating between our 3 year olds and our 4 year olds in Aeries. We need to learn what code the State uses so we can match that. More information to follow.

What do I do if past teachers and staff are showing up in Aeries?
Past teachers and staff have been removed and inactive teachers shouldn’t show up when you print class rosters. If this not the case at your site, please email Be sure to include your site in the message.

Where can I find the Streets Form (similar to the Streets Atom in SASI)?The Streets form can be found by clicking on View ALL Forms and filter for Streets.

Every time I try to update the student’s address, the system does not save the changes. Why aren’t the changes being saved? How should I format addresses?
Aeries does not like the way we’ve historically entered apartment numbers: 123 Main St, 101A   
Do the following instead:

  1. Don’t use commas, periods or other punctuation (e.g. just “Dr” not “Dr.”)
  2. Enter North, South, East, West directions (if any) as a single character after the street number – again, no punctuation (e.g. 123 E Main St)
  3. Use the following abbreviations for street types:  Av, Blvd, Cir, Ct, Dr, Hwy, Ln, Pl, Rd, Sq, St, Ter, Wy
  4. When entering an apartment number, enter a space, pound-sign and apartment number.  This is a change from the way SASI worked.  So, for example, you would enter “123 Main St #101A” 

Are there more Help documents available for Aeries?
Hundreds! Click Knowledge Base for access.

Enrollment & Attendance

Where do I enter Address Verification information?
On the Student data form, enter the date of address verification in the Name Address Verification field.
On the Supplemental form, enter the Address verification # in the Addr Ver Conf# field.

What's the Aeries equivalent of the STU12 Enrollment Report?
Enrollment by Teacher
Under View All Reports, filter by "Enroll".  The last entry should be Enrollment by Teacher

Where can I see the student's prior enrollment in N-MUSD (previous schools)?
This will be shown on the Enrollment History screen. However, we still need to convert prior years of SASI history before this data will be available in Aeries. So, for now, look in SASI for this information.

How do I "No Show" a student?
step-by-step directions.

How do I reactivate a student at my site?
step-by-step directions.

Where do I find answers to FAQs for ABI?

How do I add Student ID Number (aka Perm ID#) to the Class Roster Report?
step-by-step directions.

What reports do sites send to District Attendance?

  • Class Roster -  Run this for the teachers to verify and sign at the end of each reporting period
    *If you are not sure how to add Student ID Number (aka Perm ID#) to this report, click here to view step-by-step directions.
  • Monthly Attendance Summary (= ATD03) - Run for principals signature and then send to Jan Ford
  • Discipline - For schools that are already live please use query in SASI and add any new suspensions by hand as discipline has not been rolled over into Aeries yet
    *For each reporting period you will run the discipline distribution report.  Please run with only suspension codes and enter the report period dates and send to Jan Ford with your monthly reports.  You might want to run with all codes so you can check that all suspensions were entered with a correct suspension code and not a non-suspension code.

What do I do about adding students who previously attended a school who shows up in SASI but not in Aeries under the inactive students?
Until we get prior years converted into Aeries, you should add returning students as "new" students and get a new perm ID #.

You also should email this information to Please include: Students full name, birthdate, school, new perm ID # and the old perm ID # (if you know it).  These will be linked up and convert back to the old perm ID # later.

Where can I enter “U.S. entry date” for  foreign born students?
It’s on the Language Assessment form under Student Data and Programs. There’s one date for entry into the US, and another for entry into a US school.

Contact Us
HELP Desk: x4357
(714) 424-8998